When you need to automate a specific task in Microsoft Excel, you can use macros. They are simple programs that record your actions so you can repeat them automatically in the future.
You can create a new macro in several ways, including by recording your actions, assigning an existing macro or by writing the code manually. The method you choose depends on how you want to use the macro.
If you prefer to record your actions, click Record in the Macros group on the Developer tab and follow the steps shown below. If you prefer to assign an existing macro, double-click a macro in the list or enter its name in the Macro name box.
To change the default keyboard shortcut for macros, select a macro and then, in the Options dialog box, click the Shortcut key box. Then, type any uppercase or lowercase letter that you want to use for the shortcut, and then click OK.
Once you have created a custom keyboard shortcut for a macro, you can run it by pressing the key combination, which is usually Ctrl + letter. You can also assign a macro to a button or a shape.
If you are new to macros, I suggest that you start with a very simple one. This first one will allow you to see how a macro works in Excel and will serve as a good learning experience.
Creating a Macro in Microsoft Excel
To start creating a macro, you can either record your actions or write the code manually. In both cases, you can save the result of your action by clicking Save and closing the Visual Basic Editor window.
In the Macros group on the Developer tab, you can find a variety of tools that can help you create and edit your macros. You can use the Macro Toolbox to create a macro, add a macro to your workbook or create an automatic workbook module that runs your macro when the file is opened.
Using a Macro to Auto-fill Cells
If you have a large number of cells to fill, you can use a macro to automatically insert text into them. This will make your life much easier and can save you a lot of time.
Creating a Macro to Auto-fill Rows and Columns
If there are many rows and columns in your workbook, you can use a macro to automatically fill them with the same data. This will save you a lot of time and prevent you from typing in the same information repeatedly.
Creating a Macro That Hides and Un-hides Cells
To create a macro that hides and un-hides columns in a worksheet, you can create two rectangle buttons. You can then assign the Hide_Columns and Unhide_Columns macros to these buttons.
You can also create a macro that deletes and resizes cells based on their surrounding cells. This is very useful if you have many different size and shape cells that you need to remove or resize in a row or column.