How to Create Folder on Microsoft Outlook
Outlook is an email client software that helps users manage and store their emails, contacts, tasks, calendars, notes, and other personal information. It is a part of the Microsoft Office suite and is used by individuals as well as organizations. It has multiple features and functions that make it easier for its users to use the application effectively.
Keeping your Outlook organized and clutter free is essential for a productive work environment. One of the most effective ways to organize your Outlook is through the creation of folders.
The creation of folders in Microsoft Outlook is easy, and can help you keep all your important messages organized and neatly stored. To create a new folder, follow the steps below:
1. Click on the “Folder” tab to launch the “Create New Folder” dialog box.
2. Enter a name for your new folder in the field provided and press “Enter” to complete the task.
3. Organize your Inbox with the creation of rules
Using the Create Rule tool, you can program Outlook to automatically organize incoming and outgoing messages into your folders. This will save you time and effort, as it will take less of your time to find and open all your important messages in a specific folder.
4. Use folders to sort email by category
Creating a search folder in Outlook allows you to find email messages that meet certain criteria across multiple folders and keep them in their original folders. You can use this feature to find a message that is sent by a particular person, or that contains a specific word in the subject or text body.
5. Create a folder for a specific person
If you have a lot of emails from a single person, organizing them by folder can be a very useful tool in your Outlook experience. You can create a folder for your boss, co-workers, or other people with whom you have a special relationship.
You can also use the “Create Folder” feature to create a folder for your business’s suppliers or other important contacts. This way, you can easily locate all of your company’s important email correspondence by dragging it from the Inbox to the appropriate folder.
6. Recall a message in Outlook for later retrieval
If you forget about an email or want to make sure you don’t lose it, you can recall the message to save it for later reference. You can also choose to delete all unread copies of the email and replace them with a new message or recall only the current unread copies.
7. Create a folder to store all your email attachments
If your company uses Outlook for communication, it might be helpful to have a place for all of the attachments you receive from people. You can create a folder to store all your email attachments and then organize them into sub-folders so that you can quickly locate them in the future.
8. Apply categories to your emails in Outlook
When you open an email in Microsoft Outlook, it displays a category indicator next to the message in the message list and in the header of the opened email. You can categorize your emails to make them more easily accessible, and it’s also a great way to keep track of which emails belong to which person.